In the past,
the electronic delivery (eDelivery) of information returns
(1098, 1099, 3921, 3922, 5498) and annual wage reports (W2, W2C) via
the web as electronic statements (eStatements) was only possible
for large corporations armed with web developers, software programmers,
database administrators and network engineers. Until now! The innovative
Account Ability FileCabinet™ system makes the
entire process of creating eStatement PDFs, posting them to a secure
website, notifying the recipient and managing electronic consent as
easy as Click..Print..eDeliver.
What
is the FileCabinet™ — The Account
Ability FileCabinet™ system is analogous to a virtual
file cabinet consisting of an unlimited number of electronic
drawers (eDrawers), each belonging to a specific filer and
capable of holding an unlimited number of eStatements. Information
returns and annual wage reports printed to the FileCabinet™
Printer are automatically converted to encrypted PDF eStatements
before being eDelivered. An email only edition (AAFCE)
is also available. AAFCE includes an unlimited number of eStatements
and uses your SMTP server. IRS and SSA compliance
is the sole responsibility of the AAFCE user.
The
FileCabinet™ (AAFC) is analogous to a virtual file cabinet!
FileCabinet™ System Components — Each
FileCabinet™
System (AAFC) includes all of the following components,
Configuration
1. You have 30 1099-MISC and 50 W-2 forms to eDeliver.
All you will need to order is one AAFC. The FileCabinet will contain 80
eStatements, leaving a balance of 20 available for future use, corrections,
etc.
Configuration 2. You have 400 1099-MISC and 300 W-2 forms
to eDeliver. You will need to order one AAFC and 6 AAFCS = 600 additional
eStatements.
Configuration
3. You have 5000 1099-MISC forms to eDeliver. You desire
to email these to each recipient using your own SMTP mail server and you
already received a letter of compliance
from each recipient. You only need to order one AAFCE.
How
AAFC Works — The Account Ability FileCabinet™
harnesses the industrial strength forms processing power of Account
Ability to seamlessly create and eDeliver your eStatements. Simply print
your returns to the Account Ability FileCabinet™ Printer and watch
as your returns are instantly converted to encrypted PDFs and uploaded
to the Account Ability FileCabinet™ Outbox for
processing.
Account
Ability FileCabinet™ Outbox
If the
Auto-send mode is turned on, eStatements are automatically
eDelivered from the outbox to each filer’s eDrawer in the FileCabinet™.
Otherwise, you will have the option to review or delete eStatements
prior to eDelivering them to the FileCabinet™. The entire FileCabinet™
is hosted at mypdftaxforms.com.
As eStatements
are eDelivered to the FileCabinet™ each recipient is automatically
notified via email that his eStatement is available to view, download,
or print. Furthermore, the FileCabinet™ system complies with IRS
by managing the secure user authentication and consent requirements
as outlined in Publication 15-A and the General Instructions for Certain
Information Returns.
Each eStatement
is archived for a minimum of 3 years. So, if your recipients need access
to reprint their eStatements in the future, they'll just log into the
mypdftaxforms.com
website and download what they need.
Setup
is Simple — Setting up your Account Ability
FileCabinet™ system does not require an advanced IT staff or additional
hardware or software. Simply install it as you would any other printer
and start printing. What's more, the Account Ability FileCabinet™
Printer is optimized for handling large batches of information returns
and annual wage reports, which makes it as easy to eDeliver 5,000 eStatements
as it is to eDeliver 50.
Security — The
Account Ability FileCabinet™ web storage and eDelivery system
is housed in a secure SAS70 Level II
data center. Each PDF eStatement is stored in encrypted format, meaning
that only the recipient can open the file by typing in their taxpayer
ID.
What
is the Cost? — The Account Ability FileCabinet™
is priced by component. For the cost of each component visit our order
page (select Order on the menu).
Try
it for Free - A free trial version can be found on the download
page.
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